Leave
Set your leave types once. After that, staff apply from their phone, you approve with one tap, and every balance keeps itself up to date. Public holidays and weekends are left out of the count for you.
Screenshots use a fictional business and staff. Select an image to view it full size.
Set up your leave types
Go to Leave in the HR section of the sidebar, then the Settings tab.
Choose when your Leave year starts in. Most businesses use January.
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Under Leave Types, the leave in Singapore’s Employment Act is already listed: annual, medical, hospitalisation, childcare, maternity, paternity and more. For each one, choose:
- On: whether you use it.
- Entitlement: days a year. Annual leave can follow the Employment Act table, which adds a day for each year of service.
- Carry Forward: None, Full, Capped, or Capped + Expiry.
- Cert: whether a certificate must be attached, and Half Day: whether half days are allowed.
The statutory types are filled in. Birthday Leave is Tanjong Florist’s own. For your own kind of leave, press + Add Custom Leave Type. Then press Save Settings.
Your team comes from Payroll, so there is no one to add here. Everyone active on Payroll who draws a salary appears.
Approve a request
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On the staff portal, your employee taps Leave, then the round + button. They pick the leave type and the dates, choose Full day(s), Half · AM or Half · PM, attach a certificate if one is needed, and tap Submit request. They see how much they have left before they send it.
Marcus asks for three days of annual leave. -
You see it on the Requests tab. Each request shows the days asked for and what their balance will be after it.
Two requests waiting. Marcus will have 8 days left. Press Approve. The leave goes into the ledger and their balance at once. To say no, type a short reason in the note box and press Reject. They see your note.
Staff can cancel a request themselves while it is still pending.
Record leave yourself
For someone who told you in person, or who is not on the portal, press + Add Entry on the Dashboard (or + Record leave directly on Requests).
Pick the Employee, the Leave Type, Date From and Date To. Tick Half Day if it is half a day.
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Working Days Deducted is worked out for you, without weekends and public holidays. Press Show excluded dates to see which days were left out. Their Current Balance is shown beside it.
Christmas Day and the weekend are not counted. Add Notes if you like, and press Save Entry. If the leave takes them below zero, you are asked to confirm it first.
To change or delete an entry later, open the person from the Employees tab. You are asked for a reason, which is kept.
See everyone’s balance
The Dashboard shows one row per person and one column per leave type, for the leave year you pick.
The Reports tab has a balance summary, a log of every entry, a medical leave frequency report and termination payouts, each with Export CSV.
Start a new leave year
Before the year turns, press New Year Review on the Dashboard.
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Annual Leave Increments proposes next year’s annual leave from each person’s years of service. Carry Forward Review shows the unused days that roll over under your carry forward rules, and when they expire. Change any figure you disagree with.
Next year’s annual leave and the days carried over. Press Confirm and Apply.
Questions
Does unpaid leave come off their pay?
Yes. Approved unpaid leave is filled in as a deduction when you open that month in Run Payroll. You can still change it before you finalise.
Someone is leaving with annual leave unused.
Use the offboarding checklist. It links to the termination payout page, which works out their daily rate and what the unused days are worth, and keeps the record under Reports.
Why can a staff member not apply for more than they have?
The portal checks their balance, including anything already pending. Unpaid leave and other types with no cap are never limited. You can still record more yourself.
Which public holidays are counted?
Singapore’s gazetted public holidays, including the day off in lieu when one falls on a Sunday.
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